Automations for gyms
Client onboarding sequence for gyms
Most gyms and studios I talk to mention the same thing: members quietly stop coming before they cancel. The client onboarding flow deals with it quietly while you're coaching the floor and running classes. Welcome emails, forms, documents and kickoff scheduling, sent automatically when someone signs.
Where gyms and studios lose time today
Members quietly stop coming before they cancel. It sounds small, but for gyms and studios it repeats every week. The client onboarding flow takes it over.
What it looks like in practice
Take a boutique strength gym with around 200 members as an example. A new member signs on a Friday afternoon. They get a welcome email, a short form and a link to book a kickoff class. A shared folder is created in HubSpot. On Monday you can see they've already done two of the three steps.
How it works for gyms
For a boutique strength gym with around 200 members, the flow is short and predictable.
- A new member signs or pays.
- A welcome message goes out with what happens next.
- Forms and document requests follow on schedule.
- A kickoff class is booked.
- You see who has finished which step.
Tools it connects to
It plugs into the tools gyms and studios already use, such as Mailchimp and HubSpot, and runs on n8n, Typeform and Google Drive.
Questions from gyms and studios
Does the client onboarding flow work with Mailchimp?
It depends on your Mailchimp plan. Some tools open their data through an API and some keep it locked, so before we start I check what yours allows. If a direct connection isn't possible, I'll say so and suggest a workaround before you pay anything.
Can I change how it works later?
Yes. The client onboarding flow keeps its messages, timings and rules in settings or a simple sheet you can edit. For bigger changes, such as a new step for your members, message me and I'll quote it first.
What does the client onboarding flow cost to run each month?
Setup for the client onboarding flow starts at $400 while the launch offer is on, for gyms and studios and everyone else. Tools like OpenAI, Twilio and n8n hosting usually cost $5 to $30 a month, billed to you directly. I'll tell you the exact number before we start.
Want this for your gym business?
Tell me how your gym business handles this today. I'll reply with what I'd build, what it costs and how long it takes.
Get this built