Automations for clinics
Shift and schedule alerts for clinics
Sends staff their shifts, changes and reminders automatically, and handles swap requests. For clinics, it matters most while reception is handling walk-ins and referral letters. The usual trouble: staff answer the same questions about opening hours and what to bring.
What this fixes for clinics
- Staff answer the same questions about opening hours and what to bring.
- Rota changes get lost in group chats.
What it looks like in practice
Imagine a physiotherapy clinic with four clinicians and one receptionist. A shift changes on Wednesday afternoon in Google Calendar. The two people affected get a message straight away. One asks to swap, the manager approves in one tap, and both get the update.
How it works for clinics
Here is how the shift alert flow runs day to day for clinics.
- The schedule lives in Google Calendar.
- Staff get their shifts for the week.
- Changes send an instant alert to the people affected.
- Swap requests go to a manager for approval.
- Reminders go out before each shift.
Tools it connects to
For clinics, I usually connect it to Google Calendar and Slack. It runs on n8n, Google Sheets and WhatsApp Business API behind the scenes.
Questions from clinics
Does the shift alert flow work with Google Calendar?
It depends on your Google Calendar plan. Some tools open their data through an API and some keep it locked, so before we start I check what yours allows. If a direct connection isn't possible, I'll say so and suggest a workaround before you pay anything.
How is patient data handled?
For the shift alert flow, data stays in your own accounts where possible, and each step only gets the details it needs. We go through your rules, such as HIPAA or GDPR, before I build anything, and confirm the setup with your compliance adviser if you have one.
What happens if something breaks?
The shift alert flow sends you an alert when a step fails, so it never fails quietly in the middle of a busy week. You can fix small things with the notes I leave, or add the care plan at $49 a month and I'll handle it.
Want this for your clinic business?
Tell me how your clinic business handles this today. I'll reply with what I'd build, what it costs and how long it takes.
Get this built