Automations for gyms
Past customer win-back for gyms
Here is what the win-back flow does for gyms and studios. Finds people who haven't been back in a while and sends a personal reminder. It's built for one familiar headache: members quietly stop coming before they cancel.
Where gyms and studios lose time today
- Members quietly stop coming before they cancel.
- Front desk answers the same questions about classes and parking.
What it looks like in practice
Take a boutique strength gym with around 200 members as an example. Every week the workflow finds members whose last visit was a while ago in Glofox. Each one gets a short personal message with a link to book. Replies come straight to you.
How it works for gyms
For a boutique strength gym with around 200 members, the flow is short and predictable.
- A workflow checks Glofox for people who haven't returned.
- They get a short, personal message.
- It includes an easy way to book or buy.
- Replies come to you.
- You see who came back.
Tools it connects to
You keep working in Mindbody, Glofox, Mailchimp and HubSpot. The win-back flow sits alongside, built with n8n, Twilio and Klaviyo.
Questions from gyms and studios
Does the win-back flow work with Mindbody?
It depends on your Mindbody plan. Some tools open their data through an API and some keep it locked, so before we start I check what yours allows. If a direct connection isn't possible, I'll say so and suggest a workaround before you pay anything.
Can I change how it works later?
Yes. The win-back flow keeps its messages, timings and rules in settings or a simple sheet you can edit. For bigger changes, such as a new step for your members, message me and I'll quote it first.
What does the win-back flow cost to run each month?
Setup for the win-back flow starts at $250 while the launch offer is on, for gyms and studios and everyone else. Tools like OpenAI, Twilio and n8n hosting usually cost $5 to $30 a month, billed to you directly. I'll tell you the exact number before we start.
Want this for your gym business?
Tell me how your gym business handles this today. I'll reply with what I'd build, what it costs and how long it takes.
Get this built