Automations for gyms
Renewal reminders for gyms
Failed membership payments go unnoticed for weeks. For gyms and studios that's a common story, and it's what the renewal reminder flow is for. Reminds people before a renewal or recurring visit is due, and books the next step.
The problems it takes off your list
- Failed membership payments go unnoticed for weeks.
- Class no-shows block spots for people on the waitlist.
What it looks like in practice
Say you run a yoga and pilates studio with a busy weekend timetable. A member is due in six weeks according to Mindbody. They get a short reminder with a link to book a class. When they don't respond, a follow-up goes out a fortnight later and they book.
How it works for gyms
Step by step, this is what the renewal reminder flow does with your members.
- Due dates are read from Mindbody.
- A reminder goes out ahead of time.
- It includes a link to book a class or renew.
- A follow-up goes to anyone who hasn't acted.
- You see who's due this month.
Tools it connects to
For gyms and studios, I usually connect it to Mindbody, Glofox, Mailchimp and Google Sheets. It runs on n8n, Twilio and Gmail behind the scenes.
Questions from gyms and studios
Does the renewal reminder flow work with Mindbody?
Often, yes. Before building the renewal reminder flow I check your Mindbody account and plan, because some features depend on API access. If there's a gap for your gym setup, you'll know before you pay anything.
What happens if something breaks?
The renewal reminder flow sends you an alert when a step fails, so it never fails quietly in the middle of a busy week. You can fix small things with the notes I leave, or add the care plan at $49 a month and I'll handle it.
What does the renewal reminder flow cost to run each month?
Setup for the renewal reminder flow starts at $250 while the launch offer is on, for gyms and studios and everyone else. Tools like OpenAI, Twilio and n8n hosting usually cost $5 to $30 a month, billed to you directly. I'll tell you the exact number before we start.
Want this for your gym business?
Tell me how your gym business handles this today. I'll reply with what I'd build, what it costs and how long it takes.
Get this built