AI bots for real estate
Cancellation waitlist filler for real estate
Most real estate agencies I talk to mention the same thing: booking viewings takes a long thread of back-and-forth messages. The waitlist filler deals with it quietly while you're out on showings and negotiating offers. When someone cancels, the next person on the waitlist gets offered the slot automatically.
Where real estate agencies lose time today
Booking viewings takes a long thread of back-and-forth messages. Nobody at a three-agent residential brokerage signed up for that part of the job, and the waitlist filler handles it.
What it looks like in practice
Take a three-agent residential brokerage as an example. A buyer cancels a viewing at 9 in the morning. Three people on the waitlist get a message offering the slot. The first to reply is booked into Google Calendar, and the others get a polite note that it's been taken.
How it works for real estate
For a three-agent residential brokerage, the flow is short and predictable.
- A viewing is cancelled in Google Calendar.
- The waitlist is checked for people who want that time.
- They get a message offering the slot, first come first served.
- The first to reply gets booked automatically.
- Everyone else is told it's gone.
Tools it connects to
For real estate agencies, I usually connect it to Google Calendar and Google Sheets. It runs on Twilio, WhatsApp Business API and n8n behind the scenes.
Questions from real estate agencies
Does the waitlist filler work with Google Calendar?
It depends on your Google Calendar plan. Some tools open their data through an API and some keep it locked, so before we start I check what yours allows. If a direct connection isn't possible, I'll say so and suggest a workaround before you pay anything.
Can I change how it works later?
Yes. The waitlist filler keeps its messages, timings and rules in settings or a simple sheet you can edit. For bigger changes, such as a new step for your buyers and tenants, message me and I'll quote it first.
What does the waitlist filler cost to run each month?
Setup for the waitlist filler starts at $300 while the launch offer is on, for real estate agencies and everyone else. Tools like OpenAI, Twilio and n8n hosting usually cost $5 to $30 a month, billed to you directly. I'll tell you the exact number before we start.
Want this for your real estate business?
Tell me how your real estate business handles this today. I'll reply with what I'd build, what it costs and how long it takes.
Get this built